About This Opportunity: Executive Assistant (Chief of Staff) (Sudbury)
Health Sciences North. is currently seeking a Executive Assistant (Chief of Staff) (Sudbury) to join their team in Sudbury.
This position offers an excellent opportunity for motivated individuals looking to advance their career.
Education Requirements
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No specific education requirements
Required Experience
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weekly payroll data as required.
13. Coordinate regular and special events as assigned.
14. Facilitate the gathering of statistical information and coordination of reporting requirements as it pertains to the specific program.
15. Provide administrative support to members of the administrative team as required.
16. Ensure the Director is kept abreast on all internal and external issues, and is advised of and prepared for all appointments and meetings.
17. Act as a liaison between the Director and HSN’s Board of Trustees, senior leadership, management, physicians, staff, internal and external stakeholders, and the general public.
18. Act as the recording secretary for assigned committees.
19. Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
20. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
21. Educate and promote health, safety and wellness in the work place.
22. Represent the department or program on various committees and in meetings as required.
23. Perform other duties as assigned.
QUALIFICATIONS
EDUCATION AND TRAINING:
1. Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
2. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.
EXPERIENCE:
1. Minimum of three (3) years’ experience working in an administrative support role at a senior management level, preferably in a health care environment.
KNOWLEDGE/SKILLS/ABILITIES:
1. Demonstrated minimum typing speed of 50 words per minute.
2. Demonstrated superior time management, prioritization, organizational, analytical, critical thinking, problem
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solving, and leadership skills.
3. Demonstrated proficiency in taking and transcribing minutes.
4. Demonstrated ability to compile data, and independently manage small to medium sized projects.
5. Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
6. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
7. Demonstrated excellent computer skills with proficiency in Microsoft Office software (Word, Excel, Power Point and Outlook) and patient information systems.
8. Demonstrated superior interpersonal and communication skills, both written and verbal.
9. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
10. Demonstrated discretion and maturity when handling confidential information.
11. Demonstrated commitment to the safety of co
Position Details
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Employment Type: Executive Assistant (Chief of Staff)
Competition #
9699
Job Title
Executive Assistant (Chief of Staff)
Department
Chief of Staff
Status
Permanent
Work Type
Full
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Hours: workers and patients.
PERSONAL SUITABILITY:
1. Demonstrated ability to work flexible hours and attend mandatory meetings as required.
2. Demonstrated commitment to continuous quality improvement.
3. Proven abili
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Location: Sudbury
Key Responsibilities
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Effectively perform assigned job duties
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Maintain safety and cleanliness in the workplace
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Work effectively with team members
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Follow company policies and procedures
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Perform tasks according to quality standards
Qualifications
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Reliability and punctuality
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Ability to work independently and in a team
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Strong work ethic and positive attitude
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Ability to follow instructions
Why Join Health Sciences North.?Health Sciences North. offers a supportive work environment in Sudbury, where employees can grow and develop their skills. This Executive Assistant (Chief of Staff) (Sudbury) position provides the opportunity to work with a dedicated team and contribute to meaningful work.
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