🌱 Grow With Us – Join the Nature Fresh Farms Team!
Imagine breaking from tradition to ensure a brighter future for generations to come. At Nature Fresh Farms®, we’re committed to nourishing people and the planet through greenhouse farming.
Since 1999, our family-owned company has pursued a simple yet profound goal: to cultivate a kinder, healthier future. Today, we’re proud to be one of North America’s largest vertically integrated leaders in greenhouse-grown produce. While we are growers, we are also greenhouse builders, plant nurturers, and collaborative partners united by shared values and vision.
Our journey is far from over. As we look to the future, we remain committed to:
- Innovation and conservation
- Reducing waste and promoting biodiversity
- Creating a more sustainable, inclusive, and friendlier world for all
🌟 We’re Hiring!
We are currently looking to fill a full-time, permanent position for an Executive Assistant at our Leamington ON facility.
What You'll Do:
- Proactively manage EVP’s calendar, daily priorities, and action plans.
- Coordinate meetings, prepare agendas and materials, record minutes, and track follow-ups.
- Monitor, filter, and respond to emails, calls, and correspondence.
- Prepare documents for review, approval, and signature.
- Arrange travel, accommodations, and detailed itineraries for business activities and contractors.
- Prepare and submit expense reports, process invoices, and track payments.
- Support leadership meetings, company events, and cross-functional coordination.
- Co-chair and lead the social committee.
- Greet and coordinate visitors, vendors, and stakeholders as required.
- Maintain strict confidentiality, professionalism, and sound judgment at all times.
- Support financial analysis including forecasting, ROI, scenario modeling, tracking and payback analysis.
- Contribute to long-term operational planning initiatives.
- Maintain KPIs, dashboards, and monthly reporting packages for leadership.
- Prepare professional presentations and analytical summaries for leadership review.
- Coordinate project timelines, track deliverables, and escalate risks where necessary.
- Support cross-functional initiatives, documentation development, and compliance requirements
- Must comply with all Health and Safety, Food Safety, Bio Security, and Nature Fresh Policies and Procedures.
- This job description highlights the main components but is not inclusive of other activities that may be required.
What You Bring:
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with Power BI or other reporting tools is an asset.
- Strong analytical skills with the ability to interpret, analyze, and clearly present data.
- Excellent written, verbal, and presentation communication skills, with the ability to engage effectively with internal teams and external stakeholders.
- Strong organizational and project coordination skills, with the ability to manage multiple priorities in a fast-paced environment.
- Demonstrated problem-solving abilities and a proactive, solutions-oriented mindset.
- Ability to collaborate effectively across multiple departments and levels, building strong relationships with growers, suppliers, and strategic partners.
- High degree of professionalism, discretion, confidentiality, accountability, and attention to detail.
- Experience in analysis, farm operations, business planning, or project coordination (or equivalent experience); greenhouse operations experience is an asset.
- Ability to initiate and follow through on tasks independently – strong self-starter who will take charge and provide support to executives in an effective manner.
- Valid driver's license and use of personal vehicle required.
- Must be available to work flexible hours, including evenings, weekends, and holidays, and respond to emails and calls as needed.
- A valid passport and ability to travel locally and internationally is an asset.
What To Expect:
- Primarily office-based work in a professional workplace.
- Collaborates effectively both independently and as part of a diverse team of colleagues from various backgrounds and cultures.
- Regularly communicates with clients, colleagues, and senior management via email and phone during business hours.
- The Executive Assistant is required to report to work from Monday-Friday, 8:00am – 5:00pm with afterhours, weekends and holidays as needed.
- Balance of desk-based and on-the-move tasks, including periods of sitting, standing, and walking.
- Ability to perform routine physical activities such as bending, reaching, and twisting, with occasional lifting or moving of materials.
- Regular movement throughout the workplace, including frequent use of stairs and occasional use of elevators.
- Must be able to complete all physical requirements of the job with or without a reasonable accommodation.
💎 Who We're Looking For
We’re searching for passionate, purpose-driven individuals who are eager to
