Primemax Energy (Ayr)
CareerBeacon
Salary:
Were looking for anOffice Coordinator to join our team and help keep our workplace running smoothly every day.
This role reports to the Director of Human Resources and sits right at the centre of our organization. If you enjoy helping people, staying organized, and being the friendly face that makes an office feel welcoming and wellrun, this could be a great fit for you.
What This Role Is All About
The Office Coordinator supports the daytoday experience of our employees, visitors, customers, and leadership team. Youll help create a positive, organized, and efficient workplace by handling office operations, supporting employee experience, and providing administrative support to our Executive and Senior Management Team.
No two days look exactly the same, and that variety is part of what makes this role rewarding.
What Youll Be Doing
- Welcome employees, visitors, and customers, and help create a warm, professional first impression
- Open and close the building, manage access, and help ensure the workplace is safe and secure
- Coordinate facilities and maintenance needs, office supplies, deliveries, and vendor access
- Keep shared spaces like the lunchroom, boardroom, and common areas clean, stocked, and inviting
- Support employee onboarding by helping prepare workspaces, access, and firstday logistics
- Act as a goto person for workplace questions and daytoday needs
- Help organize small employee engagement moments like appreciation days, coffee chats, or snacks
- Support Executive and Senior Management with scheduling, travel bookings, and expense reports
- Answer and route incoming calls, process customer payments, and assist with general inquiries
- Coordinate basic IT needs like laptops, access requests, and hardware setup
This Role May Be a Excellent Fit If You
- Enjoy helping people and being part of what makes a workplace feel great
- Are organized, flexible, and comfortable juggling different tasks throughout the day
- Communicate well and enjoy working with people at all levels, including senior leadership
- Have experience in office coordination, administration, customer service, or a similar role
- Are dependable, proactive, and pay attention to detail
- Are comfortable handling confidential information with professionalism
Postsecondary education in office administration or business is an asset, and experience with Microsoft Office, customer systems, or basic IT coordination is helpful but the right attitude and approach are just as important.
Work Arrangement
- Hybrid role: 4 days onsite, 1 day remote
- The onsite portion is essential, as this role provides handson, inperson support to employees, visitors, and leadership
- Some flexibility may be required for early starts, occasional afterhours support, or events
If youre looking for a role where you can make a real impact on the everyday employee experience and enjoy being at the centre of operations, wed love to hear from you!
