The Board of Education of the
LIGHT OF CHRIST CATHOLIC SCHOOL DIVISION NO. 16
invites applications for the following position:
BOARD OFFICE ADMINISTRATIVE ASSISTANT
Light of Christ RCSSD #16 is looking for an individual to fill this permanent, full time position commencing on a mutually convenient date.
This is a year-round position, working 7.5 hours per day.
For further details contact Cory Rideout, Director of Education at 306-445-6158 or Lauren Nyholt, Human Resources Administrator at 306-445-6158, l.nyholt@loccsd.ca.
Preference will be given to practicing Catholics.
Your application must include a cover letter, resume, an up-to-date criminal record check (no more than six months old) and your three most recent professional references (include an email address for each).
Applications will be accepted until this position is filled and/or a list of suitable candidates is generated. Start date will be decided when the position is filled.
Light of Christ RCSSD #16 thanks all applicants in advance. Only candidates to be interviewed will be contacted.
Our School Division supports the principles of a representative workforce and welcomes applications from all qualified candidates.
POSITION
TITLE:
Reports to: Executive Assistant (indirectly) and
Director of Education (directly)
Function/Purpose:
To provide
clerical and administrative support to enhance the efficiency and effectiveness
of the work of the senior administrative team members at the Board office.
Required Education, Knowledge, Qualifications and
Experience:
- - Possess a Grade 12 diploma.
- - Minimum of one year of
secretarial training (or equivalent) at a recognized institution as
approved by the Division.
- - Demonstrated knowledge in the
operation of equipment such as; photocopier, switchboard, mailing machine,
fax, computer, etc.
- - Demonstrated knowledge of
methods and procedures used in maintaining an office.
- - Proficiency in the operation of
computers and knowledgeable of Microsoft Office.
- - Proficiency in the use of
Google applications
- - Proficiency in keyboarding.
- - Valid Class 5 Driver’s
License.
Required Skills and Abilities:
- - Excellent interpersonal and
communication skills, both verbal and written.
- - Excellent listening skills.
- - Accurate filing skills.
- - Ability to work as a team
player.
- - Ability to work independently
with minimal supervision.
- - Ability to maintain strict
confidentiality with respect to Division operations.
- - Ability to deal with a broad
range of members of the public.
- - Self-directed, tasks and goal
oriented.
- - Display a positive attitude.
Required Personal Characteristics:
- - Trustworthy and respectful.
- - Approachable and accessible.
- - Collaborative and flexible.
Duties and Responsibilities:
Without
restricting the generality of the description above, the Board Office Administrative
Assistant shall perform such duties and responsibilities as may be assigned
including but not restricted to the following:
- - Be willing to engage in lifelong
learning with respect to training, in-services and courses of study.
- - Conduct oneself in a manner
appropriate for an individual employed by a Catholic educational system
that provides services to children.
- - Deal tactfully with staff,
students, parents and the public.
- - Be knowledgeable and supportive
of applicable Board policies.
- - Perform receptionist duties
such as directing telephone and on-site inquiries to appropriate personnel
in a professional and courteous manner.
- - Perform secretarial and
clerical duties such as typing/work processing, duplicating, collating,
completing purchase orders, filing, recording, sorting, and related duties
as requested.
- - Relay communications verbally
and in writing to staff here and at other Division centers and schools.
- - Provide general support for all
of the functions carried out by the senior administrative team, as tasks
are delegated by Executive Assistant.
- - Assist with research on various
topics related to the work of the senior administrative team.
- - Prepare a variety of reports
and documents.
- - Schedule appointments,
interviews and seminars as requested.
- - Preparation for Board Office meetings
including arrangement for coffee, meals and room preparation.
- - Receive, send and distribute
email and fax messages as required.
- Be familiar with a central
filing system.
- - Purchasing office supplies and
equipment for the Board Office and maintaining proper stock levels.
- Assist with budget preparation.
- - Other duties as may be
assigned.
Judgement, Independence and Client Contact:
- Confidentiality
- The Board Office Administrative
Assistant is expected to respect the confidential nature of the position
by avoiding discussion of any topics that are not formally communicated
to the public by the administration of
